Volunteers

VOLUNTEERS make the entire Science Fest succeed.

Chaperones, parents and teachers … siblings … people interested in launching a local fair back home … YOU are welcome to VOLUNTEER with the Ying TRSEF!

1. Check out the volunteer options below.
2. Review the schedule to see what fits your plans.
3. Complete and email back the Volunteer Application.
4. Email or phone (315-468-1025) the Ying TRSEF if you don’t hear within four days about your assignment.

Let us spoil you a bit. All-day volunteers on Saturday enjoy our pizza party at 5:00 for free, and our Sunday all-day volunteers join the judges for their lunch buffet.

JUDGING You may judge in a group that does not include your family or students. Just click to our Judges page and register! We need over 80 judges on March 21st, so you could make a huge difference.

FRIDAY HELPERS
5:00-8:00 p.m. only
* 6-8 people: Set up in the three buildings
* One “NASA Aide”: Help NASA presenter Peggy Maher all three days (set up Fri, workshops Sat 9-11 am, 3-5 pm, Sun 9-11 am, then pack up and load her car). What a great slot if you are interested in a NASA career!

SATURDAY HELPERS
* 2-3 people: Assist Ying Scholar Finals – 11 am – 3 pm (one person would stay on to assist the judges during deliberation; the rest could switch to Rube Goldberg and/or helping our glassblower and other demonstrations)
* One videographer to do camera for high-quality feed to astronaut in Costa Rica and the two Navy flag officers; two still photographers to take candids and formals throughout the day
* 3 people: Assist with Rube Goldberg Machine Contest – noon-5 pm
* 2 people: Display and Safety team (trained on site) – 2-5 pm
* 2 people: Student Registration (trained on site) – 2-5 pm

SUNDAY HELPERS
* One videographer: Capture footage for our fair videos
* 2 still photographers: Take candids and formals throughout the day and at Awards Ceremony
* 3-4 people: Judge Registration – 10-11 am
* 12-14 people: Security 11:30 am – 2:30 pm
* 8 people: Awards processing – Training begins around noon; process results and prep awards until 4:00 pm
* 4 people: Hosting Awards Ceremony – Help final set and tech check 2:30; set aside student seating at front 3:00-4:00; guide students to stage and photo station and back to seats 4:30-5:30.
* 2 people: Host Volunteer Station / Information Table (or four could rotate for the day with our committee person)

If your company, department or association has access to any hands-on demo that could be featured Saturday afternoon, go for it! We invite people with interesting projects and careers to share.